Administration Executive – Front Desk – Jeddah – Maersk Line

We Offer
As an employee with Saudi Cluster you will be part of a diverse working environment.

Key Responsibilities
• Ensuring that all telephone calls and visitors are handled in a courteous and efficient manner.
•Meeting room booking management and clearing of meeting rooms.
•Cheque handling and financial detail recording.
•Courier and mail delivery management.
•Kitchen and utility room stock management.
•Photocopier and printer consumables management.

General Administrative management :
Maintenance of complete facilities & infrastructure set up.
Compliance towards all admin and facility related Statutory requirement.
Interacting with other functions for executing the maintenance of all equipment in the organization.
Developing a programme of preventive maintenance for utilities / office equipment / furniture.
Ensure efficient and cost effective logistic solution, staff welfare for employee.
Liaison with statutory and local body
Safeguarding of companies assets, Insurances.
Ensuring maintenance of optimum inventory levels in the stores and maintaining business relations with vendors for the procurement of necessary items for the office.
Ensure smooth and effective event management for visitors.
Monitoring the Mail Dispatch Desk and implementing processes for prompt distribution of inward mails.
Maintenance of office equipment’s i.e. Fax, photocopier, Shredders, Binders, Tea Coffee vending machines, Water dispensers etc.
Procuring and maintaining medical kit for office.
Monitor staff canteen and ensure hygiene and quality of food provided.

Transportation services :

Ensure that transport contractors for the pool vehicles are utilized effectively and availability of vehicles.
Ensure that the drivers provided by the contractor are well trained, well behaved and disciplinary action taken in case of misconduct.
Bus services provided to staff should be as per the described norms.
Travel-related arrangements, Liasoning with Travel agent, Airlines, Hotels, Relocations, Car Hire, Ticketing, Hotel Booking.

Vendor Management :
Developing a vendor base for cost effective procurement of office material and negotiating AMCs for maintenance.
Quarterly assessment of vendors based on various factors such as quality, delivery, credit terms etc.

Ancillary support services :
Liaise with pest control, plumbing, floral arrangement, office equipment’s AMC and other ancillary jobs required from time to time.
Managing Security services in the premises
Who we are looking for

Education and Experience :
Graduation / Post Graduation with 3 to 5 years experience in the Admin domain

Knowledge :
Cost effectiveness & efficiency in terms of Facility Management
Enough vendor base , so that work will not get halted for want of proper source
Systematic approach towards facility and equipment related maintenance
Interpersonal skill and managing expectation
Statutory Compliance
Leadership skill

Skills :

Customer Centric & Ability to connect with people
Influencing skills & a Team player
Networking skills
Strong Execution skills with High Result orientation
Business Acumen

Employer want to submit job applications through their website at: Apply Online

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